Pro Gestion: How to Calculate Employee Count for Pay Equity

Calculation Method: Identifying Inclusions and Exclusions

To determine the number of employees to be considered in a pay equity exercise, an employer must calculate the average number of employees listed on the payroll throughout the company’s reference period. All employees must be included in this calculation, whether they are full-time, part-time, casual, seasonal, temporary, or absent for an extended period for any reason.

However, certain individuals must be excluded from the exercise, including owners, senior management, students employed during school holidays, interns participating in a recognized professional internship program, certain self-employed workers, and employees working outside Quebec. To qualify for exclusion, a member of senior management must meet specific criteria, including holding a clearly defined hierarchical position, exercising substantial autonomy and decision-making authority, and actively contributing to the development of organizational policies and strategic direction.

Accurate Employee Count for Pay Equity Compliance | Pro Gestion

Pro Gestion's CPHR-certified pay equity consultants help you accurately calculate your workforce for pay equity purposes, ensuring that all required employees are included and that non-eligible categories are properly excluded. Our expertise reduces the risk of non-compliance and ensures that your assessment is accurate, defensible, and fully compliant.

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